Blog Startupr - incorporate, register and form your company online

Incorporation rules

What is annual return or list?

Annual list or Annual return is required by local government every year in order to have an overview in regards to additional changes stated under the state ordinance during the year. For some jurisdiction it’s just only way how to keep database updated  yearly ( e.g. State of Nevada). For some other jurisdiction it’s obligatory to report every changes rising during the year by some other forms (particularly for every changes you need to fill different form) and additionally the same change report in annual return . These changes are defined as change of address, director, shareholders, business name, business address, shares, company secretary etc.


Hong Kong
the Annual Return must be filed once in every calendar year (except in the year of its incorporation) within 42 days of the anniversary of the company’s incorporation date.

the Initial List MUST be filed on or before the last day of the first month following incorporation/initial registration. The Annual List MUST be filed by the last day of the anniversary month of the original filing. Example: If the entity filed on Oct. 15, 2002, the list must be filed by Oct. 31 of each year. Postmark date is not accepted as receipt date in the Secretary of State’s office.


It is the responsibility of the directors of the company to ensure that the initial and ongoing compliance requirements are met with.


An annual return must contain the following information:

  • the name of the company;
  • its registered number;
  • the date to which the annual return is made-up (the made-up date);
  • the principal business activities of the company;
  • the type of company it is, for example, private or public;
  • the registered office address of the company;
  • the address (single alternate inspection location – SAIL) where the company keeps certain company records if not at the registered office, and those records held there;
  • the details of the company secretary (corporate or individual), where applicable; and
  • the details of all the company’s directors (corporate or individual).

Think about the company name before you start

A company name is generally made up of THREE parts:

  • distinctive element
  • descriptive element
  • legal ending

Distinctive element is a must it might be even a number. Next part of the name is descriptive element which might help customer to recognize the product or service providing by the company however some companies choose not to have descriptive element.
In the name ” Cheops mineral water, Inc.”, the word “Cheops” is distinctive element; the word(s) “mineral water” refers to descriptive elements and the “Inc.” is the legal ending. The legal ending recognize the type of entity. Incorporation, Corporation and limited are abbreviated as follow; Inc., Corp., Ltd.


Now, you know how to come up with distinguishable name for your customers.


Each jurisdiction has another type of abbreviation. If you want to check out the type of companies which you might incorporate, please visit and find out more for each location.